Privacy Policy

1. Privacy at a Glance

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data is any data by which you can be personally identified. Detailed information on data protection can be found in the full Privacy Policy below.

Data Collection on This Website

Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. The operator’s contact details can be found in the section “Controller Information” of this Privacy Policy.

How do we collect your data?
Some data is collected when you provide it to us, for example when you enter data into a contact form.
Other data is collected automatically or after your consent when visiting the website through our IT systems. This is primarily technical data (e.g., internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter this website.

What do we use your data for?
Some of the data is collected to ensure error-free operation of the website. Other data may be used to analyze your user behavior.

What rights do you have regarding your data?
You have the right to receive information about the origin, recipients, and purpose of your stored personal data at any time and free of charge. You also have the right to request correction or deletion of this data. If you have given consent to data processing, you can revoke your consent at any time with effect for the future. You also have the right, under certain circumstances, to request restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

If you have further questions regarding data protection, you can contact us at any time.

Analytics Tools and Third-Party Tools

When you visit this website, your browsing behavior may be statistically evaluated. This happens mainly through so-called analytics programs. Detailed information about these analytics programs can be found in this Privacy Policy.

2. Hosting

External Hosting

This website is hosted by an external service provider (“host”). Personal data collected on this website is stored on the host’s servers. This may include, in particular, IP addresses, contact requests, meta and communication data, contract data, contact data, names, website access data, and other data generated via a website.

We use the host for the purpose of fulfilling contractual obligations towards potential and existing customers (Art. 6(1)(b) GDPR) and in our legitimate interest to provide a secure, fast, and efficient online service via a professional provider (Art. 6(1)(f) GDPR). Where consent is requested, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and Sec. 25(1) TTDSG (Germany), insofar as consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting). Consent may be revoked at any time.

Our host will only process your data to the extent necessary to fulfill its performance obligations and will follow our instructions regarding such data.

Host used: GoDaddy

3. General Information and Mandatory Disclosures

Data Protection

We take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this Privacy Policy.

Please note that data transmission over the internet (e.g., communication by email) may have security vulnerabilities. Complete protection of data from access by third parties is not possible.

Controller Information

The controller responsible for data processing on this website is:

MEDI JOURNAL
c/o Holfert Media LLC
447 Broadway, 2nd Floor Suite #2463
New York, NY 10013, United States
Phone: +49 1522 7685371
Email: support@medi-journal.de

“Controller” means the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data.

Storage Duration

Unless a more specific storage period is specified in this Privacy Policy, your personal data will remain with us until the purpose for data processing ceases to apply. If you submit a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods). In the latter case, deletion occurs after these reasons cease to apply.

Legal Bases for Processing

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR, or Art. 9(2)(a) GDPR if special categories of personal data are processed. If you have expressly consented to the transfer of personal data to third countries, processing is additionally based on Art. 49(1)(a) GDPR.
If your data is required for the performance of a contract or pre-contractual measures, processing is based on Art. 6(1)(b) GDPR.
If processing is necessary to comply with a legal obligation, it is based on Art. 6(1)(c) GDPR.
Processing may also be based on our legitimate interest under Art. 6(1)(f) GDPR. The relevant legal bases are explained in the respective sections below.
Where consent is requested for cookies or similar technologies, processing also takes place under Sec. 25(1) TTDSG (Germany). Consent may be revoked at any time.

Data Transfers to the USA and Other Third Countries

We use tools from companies based in the USA or other third countries that may not provide a level of data protection comparable to the EU. If these tools are active, your personal data may be transferred to and processed in such third countries. We note that authorities in these countries may access personal data without effective legal remedies available to data subjects. We have no influence on these processing activities.

Many data processing operations are only possible with your explicit consent. You can revoke previously given consent at any time with effect for the future. The legality of processing carried out up to the revocation remains unaffected.

If processing is based on Art. 6(1)(e) or (f) GDPR, you have the right at any time to object to the processing of your personal data on grounds relating to your particular situation. This also applies to profiling based on these provisions. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds that override your interests, rights, and freedoms, or processing serves the establishment, exercise, or defense of legal claims.

Where personal data is processed for direct marketing purposes, you have the right to object at any time. This also applies to profiling insofar as it is related to such direct marketing. If you object, your personal data will no longer be used for direct marketing.

Right to Lodge a Complaint

In the event of GDPR infringements, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged infringement.

Right to Data Portability

You have the right to receive data that we process automatically based on your consent or in fulfillment of a contract, in a commonly used, machine-readable format, and to have it transmitted to you or a third party where technically feasible.

SSL/TLS Encryption

This site uses SSL/TLS encryption for security reasons and to protect the transmission of confidential content. You can recognize an encrypted connection by the change from “http://” to “https://” in your browser’s address bar and the lock symbol.

Access, Deletion, and Rectification

Within the scope of applicable legal provisions, you have the right at any time to obtain information free of charge about your stored personal data, its origin and recipients, and the purpose of processing, and you may have a right to rectification or deletion.

Right to Restriction of Processing

You have the right to request restriction of processing of your personal data in certain cases (e.g., if you contest the accuracy of your data, for the duration of the verification; or if processing is unlawful and you oppose deletion; or if we no longer need the data but you require it for legal claims; or if you have objected under Art. 21(1) GDPR pending the balancing of interests).

Objection to Unsolicited Advertising Emails

We hereby object to the use of contact data published as part of legal notice obligations for sending unsolicited advertising or information materials. The operators reserve the right to take legal action in the event of unsolicited advertising, such as spam emails.

4. Data Collection on This Website

Cookies

Our website uses “cookies.” Cookies are small text files and do not cause any damage to your device. They may be stored temporarily for the duration of a session (session cookies) or permanently (persistent cookies). Session cookies are automatically deleted after your visit ends. Persistent cookies remain on your device until you delete them or your browser deletes them automatically.

In some cases, third-party cookies may also be stored on your device when you visit our site (third-party cookies). These allow us or you to use certain services of third-party providers.

Cookies have various functions. Many cookies are technically necessary because certain website functions would not work without them. Other cookies may be used to analyze user behavior or display advertising.

Necessary cookies are stored based on Art. 6(1)(f) GDPR unless another legal basis is stated. We have a legitimate interest in storing necessary cookies to ensure technically error-free and optimized services. Where consent is requested for cookies and comparable recognition technologies, processing is based exclusively on this consent (Art. 6(1)(a) GDPR and Sec. 25(1) TTDSG). Consent may be revoked at any time.

You can configure your browser to inform you about the setting of cookies and to allow cookies only in individual cases, exclude acceptance of cookies in certain cases or generally, and activate automatic deletion when closing the browser. Deactivating cookies may limit website functionality.

Contact Form

If you send us inquiries via the contact form, your details from the form, including the contact data provided, will be stored and processed for the purpose of handling the request and in case of follow-up questions. We do not share this data without your consent.

Processing is based on Art. 6(1)(b) GDPR if the request is related to the performance of a contract or pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively processing inquiries (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR), if requested. Consent may be revoked at any time.

The data you enter remains with us until you request deletion, revoke consent, or the purpose for storage ceases to apply. Mandatory statutory retention periods remain unaffected.

Inquiries by Email, Phone, or Fax

If you contact us by email, phone, or fax, your inquiry including all personal data resulting from it (e.g., name, inquiry) will be stored and processed for the purpose of handling your request. We do not share this data without your consent.

Legal basis is Art. 6(1)(b) GDPR if related to a contract or pre-contractual measures; otherwise Art. 6(1)(f) GDPR (legitimate interest) or Art. 6(1)(a) GDPR if consent is requested.

Calendly (Appointment Scheduling)

We use “Calendly” for appointment scheduling. Provider: Calendly LLC, 271 17th St NW, 10th Floor, Atlanta, Georgia 30363, USA.

We have concluded a data processing agreement (DPA) with Calendly.

5. Analytics and Advertising

Google Tag Manager

We use Google Tag Manager. Provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager helps us integrate and manage tracking and other tools. Tag Manager itself does not create user profiles, store cookies, or perform independent analyses. It may, however, process your IP address, which can be transferred to Google’s parent company in the USA.

Legal basis: Art. 6(1)(f) GDPR. If consent is requested, processing is based on Art. 6(1)(a) GDPR and Sec. 25(1) TTDSG.

Google Analytics

We use Google Analytics. Provider: Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Analytics enables us to analyze website visitor behavior. We may receive usage data such as page views, duration of visit, operating systems, and user origin. These data may be assigned to a user ID and linked to the visitor’s device.
We may also record mouse movements, scroll behavior, and clicks. Google Analytics uses cookies and comparable recognition technologies (e.g., device fingerprinting). Data may be transferred to Google servers in the USA.

Legal basis: Art. 6(1)(f) GDPR. If consent is requested, processing is based on Art. 6(1)(a) GDPR and Sec. 25(1) TTDSG. Data transfers to the USA are based on EU SCCs. More details: https://privacy.google.com/businesses/controllerterms/mccs/

Browser add-on to opt out:
You can prevent collection by Google by installing the browser plugin: https://tools.google.com/dlpage/gaoptout

More information: https://support.google.com/analytics/answer/6004245

Hotjar

We use Hotjar. Provider: Hotjar Ltd., Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 1000, Malta.

Hotjar is used to analyze user behavior (e.g., mouse and scroll movements, clicks) and to create heatmaps. We can also analyze how long users stay on pages and where they leave. Hotjar may also detect where users abandon forms (conversion funnels).
Hotjar uses cookies and comparable recognition technologies (including device fingerprinting).

Legal basis: Art. 6(1)(f) GDPR. If consent is requested, processing is based on Art. 6(1)(a) GDPR and Sec. 25(1) TTDSG.

Disable Hotjar:
https://www.hotjar.com/policies/do-not-track/
(Deactivation must be done separately for each browser/device.)

More information: https://www.hotjar.com/privacy

Google Conversion Tracking

We use Google Conversion Tracking. Provider: Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google and we can recognize whether users have performed certain actions (e.g., clicking buttons, viewing products, purchasing). This helps create conversion statistics. We receive aggregated results and do not receive information that personally identifies users. Google uses cookies and similar technologies.

Legal basis: Art. 6(1)(f) GDPR. If consent is requested, processing is based on Art. 6(1)(a) GDPR and Sec. 25(1) TTDSG.
More information: https://policies.google.com/privacy

Meta (Facebook) Pixel

We use the Meta Pixel for conversion measurement. Provider: Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. The collected data may also be transferred to the USA and other third countries.

This allows tracking of visitor behavior after users click on a Meta ad and are redirected to our website. This helps evaluate and optimize ads for statistical and market research purposes. The data is anonymized for us; we cannot identify users. However, Meta may store and process the data and link it to the respective user profile and use it for its own advertising purposes in accordance with Meta’s data policy.

Legal basis: Art. 6(1)(f) GDPR. If consent is requested, processing is based on Art. 6(1)(a) GDPR and Sec. 25(1) TTDSG. Data transfers are based on EU SCCs. Details:
https://www.facebook.com/legal/EU_data_transfer_addendum
https://de-de.facebook.com/help/566994660333381

Joint controllership (Art. 26 GDPR):
Where personal data is collected on our site and transferred to Meta, we and Meta Platforms Ireland Limited are jointly responsible for this processing step. The subsequent processing by Meta is not part of the joint controllership. The agreement can be found here:
https://www.facebook.com/legal/controller_addendum

Meta privacy information: https://de-de.facebook.com/about/privacy/
Ad settings (requires Facebook login): https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen
If you do not have a Facebook account, you may opt out of interest-based ads via:
http://www.youronlinechoices.com/de/praferenzmanagement/

6. Plugins and Tools

Zapier

We use Zapier. Provider: Zapier Inc., Market St. #62411, San Francisco, CA 94104-5401, USA.

Zapier enables us to connect website functionalities and synchronize tools/services. Depending on the function, Zapier may process personal data.

7. Audio and Video Conferencing

We use online conferencing tools to communicate with customers and interested parties and to provide services. When you communicate with us via video or audio conference, your personal data may be processed by us and the respective tool provider.

Such tools process data you provide (email address and/or phone number), conference metadata (duration, start/end time, participants), and technical data necessary for communication (IP address, device IDs, operating system, client version, hardware like camera/microphone, connection type). If content is exchanged, uploaded, or made available (e.g., chat messages, files, recordings), it may also be stored on the provider’s servers.

Legal basis: Art. 6(1)(b) GDPR (contract / pre-contract), and Art. 6(1)(f) GDPR (legitimate interest). If consent is requested, processing is based on consent, which can be revoked at any time.

We use the following tools:

Zoom

Provider: Zoom Communications Inc.
Privacy Policy: https://zoom.us/privacy

Google Meet

Provider: Google Ireland Limited
Privacy Policy: https://policies.google.com/privacy

8. Our Own Services

Google Drive

We use Google Drive on this website. Provider: Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.

Google Drive allows us to provide an upload area where you can upload content. Uploaded content is stored on Google Drive servers. When you access our website, a connection to Google Drive may be established so Google can recognize that you visited our website.

Legal basis: Art. 6(1)(f) GDPR. If consent is requested, processing is based on Art. 6(1)(a) GDPR.

Contact

For privacy-related requests, please contact:
Email: support@medi-journal.de
Phone: +49 1522 7685371